Google Workspace Integration for Digital Signage

Updated: Feb 25

If your business is using Google Workspace, it is now easier than ever to manage your digital signage. Google Workspace, the new name for Google's G Suite, is a cloud-based collection of productivity and collaboration tools, including word processing, e-mail, spreadsheets, slides, calendars, and more. Google Workspace is a popular solution for freelancers, schools, non-profits, and businesses.


Now with OptiSigns' seamless integration with Google Workspace, you can improve your workflow, save time, and increase the effectiveness of your digital displays. With digital signage apps for Google Drive, Calendar, Sheets, Docs, and more, you can make your digital signage Google friendly and get the most out of both platforms.


Digital Signage using Google Drive

When it comes to digital signage, Google Drive is a perfect companion for storing your content and keeping it organized. If your business is already using Google Workspace, you can quickly add images and videos to your Google Drive and have them automatically appear on your selected signs. Once you create and assign a folder, you can update content anywhere and at any time by simply adding or removing files from your Google Drive folder. To make things look even better, you also can set up transition effects, adjust playback duration, and more. Thanks to OptiSign's native integration with Google Drive, you can also rest assured that your data is safe and secure.


Follow our guides for step by step instructions from our support page on how to set this up:

Google Drive App

Google Docs

Google Sheets


Google Slides Digital Signage

Google Slides is the popular alternative to the more complicated and expensive Microsoft PowerPoint. It is especially well known among those who use Google Workspace. If you are already familiar with Google Slides, digital signage integration is a breeze with OptiSigns. One option is to copy the URL of the slideshow from your Google Workspace account and paste it into the Google Slides setup dialog box in OptiSigns. You can also sign in to your Google account within OptiSigns and choose the slideshow you wish to present. If you are new to Google Slides, their free, high-quality templates and intuitive interface make it easy to create beautiful presentations. Then, with a couple of clicks, you can add them to any or all of your digital signs. Read our Google Slides guide for more information.


Google Calendar Digital Signage

If you are using Google Calendar to keep your company organized, you can easily add this to your digital signage. Google Calendar Digital Signage integration can add a great-looking custom calendar anywhere you have displays. Simply connect OptiSigns to your Google Workspace account and then choose between showing a daily schedule or a weekly or monthly calendar. You can even customize the color, images, font, and theme. Your display will also show the current time and can be configured to show the weather for your area. Even better, once you set everything up in OptiSigns, changes to your calendar will automatically be updated on your digital signage. To set it up, follow this guide here.

google calendar - digital signage
Show your Google Calendar events in real time

Digital Signage with YouTube

Video is a powerful way to draw attention to your digital signage and effectively communicate your intended message. With OptiSigns YouTube integration, it is easier than ever to add video to your digital display content. There are multiple ways to accomplish this. With the standard YouTube integration, you can show any video just by entering the URL. You also get the option to show captions along with the video. With the YouTube Channel app, you can connect to your YouTube channel by giving it a name and entering the URL of the channel. Like all other apps, you can assign this to any screen, playlist, or schedule. Finally, the YouTube Playlist option allows you to create a playlist of videos within YouTube and then push them as a group to any or all of your signs.


Google Chrome Digital Signage

Did you know that anything you can access in your Google Chrome browser you can also show on your digital signage? With OptiSigns Google Chrome web browser integration, just copy the URL of any web page from your browser and enter the URL. Next, give it a name, and then choose how often you would like it refreshed. You can then assign to any digital displays managed by OptiSigns.


Digital Signage - Google Chrome as Temporary Signage

OptiSigns offers multiple options for turning any display into a digital signage solution. These include plugging an Amazon Fire Stick or pre-configured Android player into any TV or display with an HDMI port. For those without displays, OptiSigns offers TVs with Fire TV built in. But did you know you can display content on any device that can display a Chrome browser page? Just download the OptiSigns Digital Signage Google Chrome extension and instantly have access to all your signage content. This is the perfect solution when you need temporary signage. You can set up a laptop, Chromebook, or tablet wherever and whenever you need it to add an additional sign. This is also a great way to preview or test new content that you would like to view or share before presenting across the rest of your digital signs.


OptiSigns - Google Workspace Integration Made Easy

If your organization is all in on Google Workspace, integrating it with your digital signs makes the platform even more powerful. With Google Workplace plus OptiSigns, you have everything you need to create and maintain great looking, attention-grabbing, and effective digital signage. Even if Google Workspace isn't your central productivity platform, you can still choose to use it to help manage your digital signage. Just set up a Google account to hold your slides, calendar, docs, and videos, and use OptiSigns integrations to make content management a breeze.


Try OptiSigns Risk-Free

Try it for yourself. OptiSigns offers a free, no-obligation 30-day trial. You get full access so you can try everything for yourself. With just a couple of clicks, you will be able to create, schedule, and show content on any enabled screen or within any Chrome browser. And Google Workspace isn't the only built-in integration. During your free trial, check out all the apps that facilitate integration with social media sites, news and weather sources, and productivity tools like Slack, Asana, Dropbox, Zoom, and more. You can even create content from within OptiSigns using their large selection of pre-built templates covering a variety of signage needs.


If you need help getting started, OptiSigns can help you find the proper hardware to turn any screen into custom digital signage. They even offer pre-configured options that allow you just to plug in and go. Sign up for your free trial and transform your digital signage starting today.